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1. #Outlook mac auto archive for mac#
2. #Outlook mac auto archive mac os#
3. #Outlook mac auto archive archive#

#Outlook mac auto archive archive#

To set the duration of time for which to archive items, enter a number into the spinner box next to the “Clean out items older than” label and use the adjacent drop-down to select a unit of time for the number you entered. If you enabled the “Archive or delete old items” checkbox, then you can set the default archive folder settings in the “Default folder settings for archiving” section. To show the archive folder in the Folder Pane in Outlook to easily access archived materials, check the “Show archive folder in folder list” checkbox.ĪutoArchive in Outlook- Instructions: A picture of the “AutoArchive” dialog box, which lets you set the default AutoArchiving settings for your Outlook folders. Doing this also enables the “Default folder settings for archiving” section below. To delete or archive items, check the “Archive or delete old items” checkbox. To delete expired items from your mail folders, check the “Delete expired items (e-mail folders only)” checkbox. In the “During AutoArchive:” section, set any other default AutoArchiving options you want. To show a prompt before the AutoArchiving starts, check the “Prompt before AutoArchive runs” checkbox. Then change the number next to the “Run AutoArchive every X days” checkbox. To set how often to AutoArchive, check the “Run AutoArchive every X days” checkbox. This dialog box lets you set the default AutoArchiving settings for your Outlook folders. Then click the “Default Archive Settings…” button to open the “AutoArchive” dialog box. To set the default AutoArchiving behavior for all folders in Outlook, select the “Archive items in this folder using the default settings” option. The three AutoArchiving options you can set are “Do not archive items in this folder,” “Archive items in this folder using the default settings,” or “Archive this folder using these settings.” Then click the “AutoArchive” tab to set the folder’s AutoArchiving features. Then select the “Properties” command from the pop-up menu that appears to access the folder’s properties. To set up AutoArchive in Outlook, right-click the folder for which to set AutoArchiving.

AutoArchiving does this automatically, reducing the amount of time you spend manually archiving items. It also reduces the amount of storage space needed for item storage in Outlook.

AutoArchiving reduces the number of items that Outlook must process when it opens a folder. Alternatively, you can instead delete them from a specified folder after a set period of time has elapsed. An archive is a folder to which you can save old email to clear them from your Inbox but retain them for record keeping. QuickBooks Desktop (PC/Windows) 2022-2015ĪutoArchive in Outlook lets you automatically move messages from a specified folder to an archive folder.

#Outlook mac auto archive mac os#

Mac OS Ventura-Mojave Keyboard Shortcuts.If you don't get that prompt, you're email should automatically have gone to the Archive folder. Select any of your existing folders for the archive. The archive folder for Gmail is called All Mail.Ĭhoose another folder. The folder will be called Archive for Microsoft 365,, Hotmail, iCloud, Google, and Yahoo! accounts. You'll have to repeat this process to create an archive folder for each of your email accounts. A new folder will appear in your folder list for that email account. If you haven't previously set up an archive folder for an email account, you may get this prompt:Ĭontinue.

If you archive a message by mistake, go to the archive folder and move the message back to your Inbox.

#Outlook mac auto archive for mac#

If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar.Īs soon as you choose Archive, messages are immediately moved to the archive folder you've specified. These include Exchange (version 2016 and later), Microsoft 365,, Hotmail, iCloud, Google, and Yahoo!Ĭhoose one or more messages in your folder to archive. You can archive messages in any of the email accounts that you've connected to Outlook 2016 for Mac. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder. Outlook 2016 for Mac includes a new feature called one-click archiving.